About Assets

Modified on Mon, Dec 30, 2024 at 9:44 AM

In SOMAX, an asset is defined by a piece of equipment in your company. For example, they can be a physical piece of equipment, a location, or a vehicle, and can look like:

conveyor systems
assembly lines
pumps and valves
industrial ovens
mixers
trucks
forklifts

Assets Status

Note: See Asset Statuses

In SOMAX, below Asset Statuses and Availability settings

Active
1. In Service
2. Out of Service
Inactive
1. Out of Service
Scrap
1. Out of Service

Assets Repairable Spares

Note: See Repairable Spares

SOMAX allows you to create Assets that are Repairable Spares. Repairable Spares are generally Assets that can be moved from location to location and are interchangeable. An example would be a large motor that can be on a blower. This motor could be replaced with another motor while it is being repaired. Once repaired it could be placed in storage waiting to be used.

Assets vs Parts

There are both assets and parts in SOMAX. Assets are typically the "whole" piece of equipment or machinery that, when composed of all of the necessary parts, perform specific functions for your company. Parts, on the other hand, are the pieces that may compose the asset.

For more information and help on assets and parts, see:

Important Asset Overview Information

SOMAX will help you characterize and sort your assets by their type, line, system, and more. This section will focus on each of these properties and help describe the different menus shown below and how to navigate them.

Asset Properties at a Glance

The very top menu is an easy way to quickly glance at the most important details of your asset and can be edited if needed by the form fields at the bottom of the overview page. While it does not include every form field, it does include the asset's:

Availability (ex: In Service)
Asset Name (ex: KALLFASS #3 @BLOW MOLD)
Asset ID (ex: 1152-KALFASS)
Status
Number of Open Work Orders Charged to Asset
Number of Work Requests Charged to Asset
Number of Overdue PMs (Preventative Maintenance) on Asset

The chart below provides detailed descriptions of each of these fields and any other ones found in the full list below the "Asset Downtime" menu.

Field	Description
Asset ID	Your organization's ID for the asset. See Data Validation Rules for Asset IDs for help as to what characters are allowed.
Name	Your organization's name for the asset. See Asset Planning & Naming for more help.
Category	There are three categories for Assets: Equipment, Location, Vehicle.
Critical	Checking this box will mark this asset as critical to your organization.
Department, Line, and Area (Asset Groups 1, 2, and 3)	The asset groups that you have created will appear on the asset form fields, and you may use the lookup lists to choose from them. For example, your asset groups may be department, line, and area, meaning that the lookup lists for your possible departments, line, and area will show. For more help with asset groups, see Setting up Site Details.
Serial No	Asset's Serial No.
Type	Asset's category or type. Possible options can be created in the asset Lookup Lists.
No Part Cross Reference	Checking this will signal to the SOMAX system not to automatically add parts when issuing parts. Helpful if you want to manually add parts to your asset. See Linking Assets and Parts for more help.
Make	Manufacturer of the asset.
Model	The asset's official model name or number.
Account	Account that the asset is linked to.
Asset Number	Any number associated with the asset that is different than the asset's ID.
Warranty	This section provides information on the asset's warranty's expiration date, vendor, and description. For more help, see Adding a Vendor & Warranty to an Asset.

Asset Downtime

Downtime refers to how long the asset has been out of service/use. This widget should display the history of the asset's downtime in the past week, month, or 90 days. You may switch between the time frames by using the dropdown menu. For help adding downtime, see Adding Asset Downtime.

Work Orders by Type

This widget should display the history of the work orders that have been charged to the asset in the past week, month, or 90 days by their type. You may switch between the time frames by using the dropdown menu.

For more information on work orders and assets, see About Work Orders or Creating a Work Order.

Availability

This widget should display the asset's availability, which is essentially the status of the asset and can be in service or out of service. You may change the asset to out of service by clicking the xRemove button and view the asset's availability log by clicking View Log. For more help understanding and changing the asset's availability, see Asset Availability, which will also cover returning an asset to service, inactivating an asset, and scrapping an asset.

Asset Parts & Other Items: The Left Menu

The left menu shows other properties of the asset. The chart below provides descriptions of each of these other properties as well as links for more information.

Field	Description	Link for Support Page
Photos	Any photos of the asset.	Adding Asset Photos
Children	"Children" are sub-assets that are dependent upon this larger "parent" asset. These hierarchies are useful when you want to track major pieces of equipment as well as individual pieces of equipment within them.	Creating Asset Family Trees
Attachments	Any attachments you would like to add to the asset.	Adding Asset Attachments
Tech-Specs	These are any descriptions of the construction or design requirements needed for the asset.	Adding Asset Tech Specs
Parts	These are specific components of the asset.	Linking Assets and Parts
Downtime	The time that the asset is out of service.	Adding Asset Downtime or, for more general information, Asset Availability
PM - List	Preventative Maintenance is regular work that must be done on an asset to ensure that it is still working.	About Preventive Maintenance
WO - Active	Active work orders that are charged to this asset.	Creating a Work Order
WO - Complete	Completed work orders that were charged to this asset.	Completing a Work Order
Part Issues	These are any parts that have been issued to your asset.	Issuing & Returning Parts