Printing Purchase Order Receipts

Printing your purchase order receipts can be helpful with records and internal tracking, even though purchasing through SOMAX does automatically update inventory.

Printing full purchase order receipts will give you information such as the line items, costs, quantities received, and more.

NOTE: if you would like to print a copy of the full receipt, you must do so while completing the purchase order / receiving line items. For more information on how to automatically print these full copies, or about the information on them, see Purchase Order Receipt Form Configuration.

After completing the purchase order, you may then only print receipts in bulk or print line item labels. Printing receipts in bulk will give you basic information such as the ID, status, vendor, vendor name, date, and attention. Printing line item labels will give you the QR codes for your stock parts.

This article describes how to print the last two types of receipts. For help printing the full copy, see the links above.

Printing Receipts in Bulk

1. From the left sidebar, select Procurement and then Receipts.
2. Apply any filters you would like to in order to narrow down which receipts you want to print. You may do this by selecting the three grey lines at the top left and selecting which status you would like to view, or you may filter by details by selecting the filter icon. For more help, see Filtering and Viewing Purchase Requests, Orders, and Receipts.
3. Select Export at the top right, and then select Print. You may also export these receipts into a pdf, csv, or excel spreadsheet and then print in that format.
4. Follow the printing instructions on your computer to finish printing.

Printing Line Item Labels

1. From the left sidebar, select Procurement and then Receipts.
   
2. Select the receipt you would like to print line item labels for. If you cannot find your receipt, check your settings/filters. For more help, see Filtering and Viewing Purchase Requests, Orders, and Receipts.
3. Scroll down to the Line Item Menu.
4. Select the printer icon next to each line item you would like to print labels for. Please note that you can only print labels for stock items.
5. Select the size of the QR Code, and follow the printing instructions on your computer to finish printing.